Waivers
Waivers are to be completed for each athlete inside of our registration system. After you upload your roster you can add the parent email of each athlete. The waiver will be sent for the parent to digitally sign. You are able to check you wavier status by opening up your current registration. All athletes must have a waiver before they enter the warm-up area. This waiver is good for the entire season.
Music Guidelines
We do not take any responsibility for the Copyright of your team’s music. Program representative will be required to sign the Cheer Max/ Apex Compliance form taking all responsibility of their musics copyright. The Compliance form stating the organization adheres to all US Copyright music usage laws must be signed prior to warm-up.
*All performance music will be played at the same volume level. Volume adjustments will not be made for different sounds levels on your track.
*All music must be played on an MP3 device.
* USB drives are not permitted.
*It is your music reps responsibility to start/pause the music
1. It is NOT recommended to play music from YouTube or other streaming services. Music may stop due to lack of signal strength at venue.
2. Device MUST have headphone jack, free and clear of any debris. Any team using a device without a headphone jack (ie: IPhone 7 and higher) must provide their own certified adapter. Any 3rd party adapter that is not recognized by the device causing music interruption will be the fault of the team.
3.Make sure your device is prepared before you get to the DJ stand including but not limited to... All cases to be removed from device, fully charged, lock screen off, low power mode off, volume on high and set to airplane mode. If these items are not complete we CANNOT guarantee that your team gets to perform again if the music gets interrupted.
*All performance music will be played at the same volume level. Volume adjustments will not be made for different sounds levels on your track.
*All music must be played on an MP3 device.
* USB drives are not permitted.
*It is your music reps responsibility to start/pause the music
1. It is NOT recommended to play music from YouTube or other streaming services. Music may stop due to lack of signal strength at venue.
2. Device MUST have headphone jack, free and clear of any debris. Any team using a device without a headphone jack (ie: IPhone 7 and higher) must provide their own certified adapter. Any 3rd party adapter that is not recognized by the device causing music interruption will be the fault of the team.
3.Make sure your device is prepared before you get to the DJ stand including but not limited to... All cases to be removed from device, fully charged, lock screen off, low power mode off, volume on high and set to airplane mode. If these items are not complete we CANNOT guarantee that your team gets to perform again if the music gets interrupted.
CANCELLATION Policy
Team Cancellation
We must be notified via email of any team cancellations. The following policies apply
60 or more days prior -Full refund or Transfer of payment to another competition
59-30 days prior - Full transfer to another competition
29 days or less- NO refund or Transfer
Competitions will not cancel due to weather, as some teams made prior travel arrangements and have already arrived. If a cancellation is requested by a coach due to weather, 100% registration fees will be transferred to another competition. Athlete safety is our 1st priority
Cancellation of the Event
If an event is cancelled for any reason (COVID-19, state of emergency, etc.), 100% of registration fees will be refunded or transferred.
We must be notified via email of any team cancellations. The following policies apply
60 or more days prior -Full refund or Transfer of payment to another competition
59-30 days prior - Full transfer to another competition
29 days or less- NO refund or Transfer
Competitions will not cancel due to weather, as some teams made prior travel arrangements and have already arrived. If a cancellation is requested by a coach due to weather, 100% registration fees will be transferred to another competition. Athlete safety is our 1st priority
Cancellation of the Event
If an event is cancelled for any reason (COVID-19, state of emergency, etc.), 100% of registration fees will be refunded or transferred.
Schedule
Preliminary Schedules will be released 1.5 weeks prior to an event to the email used during registration. Any updates to roster or division can be made up to 1 week prior. Any division or schedule requests (competitions time) made one week out from final schedule will result in a $100 charge. Schedule updates will continue to be emailed to the registration email. Final schedule will be emailed and posted on our website.
Crossovers
We will do our best to allow 20 minutes between performance times for crossovers. This is not a guarantee. We cannot hold the awards ceremonies for the scheduling of crossover or coaches that crossover between teams. Please review the times prior to make accommodations for your teams.
Division Splits
Division Splits Occur in the order below where eligible.
1. All Division Splits will follow the Open Championship Series - CLICK HERE
2. D1/D2 if at least 2 teams remain in each division after the split.
3. Event producer has the right to break down divisions further.
1. All Division Splits will follow the Open Championship Series - CLICK HERE
2. D1/D2 if at least 2 teams remain in each division after the split.
3. Event producer has the right to break down divisions further.
Routine Interruption
At any time during a competition a coach, judge, music representative, or injured athlete themselves may stop a routine due to an injury or sickness on the floor. The team will be allowed to perform again but performance time will be at the discretion of the Event Producer and judging will resume at the point of interruption. The injured athlete has to be cleared by Medical Personnel at the event, Parent/Guardian, and Head Coach or Gym Owner of the athlete
Score Review and Contest
Coaches will get their score results sent to them via the main registration email within 15 to 20 minutes after the routine leaves the floor. The results will only be shared with the 2 coaches who’s email is attached to the performing teams roster in the Cheer Max Registration System.
If you have any questions about deductions or difficulty please fill out the questionnaire review HERE and you be scheduled to speak with the Scoring Coordinator. Please put a phone number that you have access to as that is how we will communicate with you! We will not review any other part of the score sheet. There is to only be 1 person (coach, director, or owner) in with the Scoring Coordinator and engage in professional communication.
*Important things to remember before you ask to speak to the Scoring Coordinator. It is IMPOSSIBLE for a rules judge to 100% detect all violations during a competition day just as it is impossible for officials/referees to detect all violations in other sports. The ONLY way a team can GUARANTEE that their routine is Level Rules, Dance Rules or Safety Rules Violation Free is to submit routines for legality check at the Open Championship Series and ask for a rules determination. We WILL NOT withdraw any rules violations at a present event because a rules judge at a prior competition
If you have any questions about deductions or difficulty please fill out the questionnaire review HERE and you be scheduled to speak with the Scoring Coordinator. Please put a phone number that you have access to as that is how we will communicate with you! We will not review any other part of the score sheet. There is to only be 1 person (coach, director, or owner) in with the Scoring Coordinator and engage in professional communication.
*Important things to remember before you ask to speak to the Scoring Coordinator. It is IMPOSSIBLE for a rules judge to 100% detect all violations during a competition day just as it is impossible for officials/referees to detect all violations in other sports. The ONLY way a team can GUARANTEE that their routine is Level Rules, Dance Rules or Safety Rules Violation Free is to submit routines for legality check at the Open Championship Series and ask for a rules determination. We WILL NOT withdraw any rules violations at a present event because a rules judge at a prior competition
Tie Breaking
We do not break ties. If two teams score the same score both teams will be awarded that placement. Both teams will also receive all awards given for that placement.
Disqualification
Reasons for disqualification include but are not limited to teams with illegal participant(s), inappropriate choreography/music (at the discretion of any official), severe demonstrations of unsportsmanlike conduct, any discretion of participants on roster or schedule and any ineligible athletes. If a team is found with unregistered participants, the team will be disqualified. Teams registering and performing in incorrect divisions will be disqualified.
Contesting an eligibility. Registered Coaches of teams are allowed to question/lodge a complaint regarding the age and/or eligibility of another team’s athlete. The request to verify or check the age or eligibility of another team must occur before the close of the competition day. Only registered coaches of a team may lodge a complaint against another team regarding age/eligibility. The team lodging the complaint is REQUIRED to present proof of their team’s age and eligibility at the time they are lodging a complaint against another team. Only event officials may question or investigate a team’s eligibility. All teams should have proper unaltered and clear copies of the Birth Certificates or government issued IDs of ALL athletes that are on the roster for ALL COMPETITIONS. Failure to have such identification and/or proof of age could lead to a team’s disqualification. All complaints regarding age or eligibility should be lodged with the event director before the close of the competition day.
Contesting an eligibility. Registered Coaches of teams are allowed to question/lodge a complaint regarding the age and/or eligibility of another team’s athlete. The request to verify or check the age or eligibility of another team must occur before the close of the competition day. Only registered coaches of a team may lodge a complaint against another team regarding age/eligibility. The team lodging the complaint is REQUIRED to present proof of their team’s age and eligibility at the time they are lodging a complaint against another team. Only event officials may question or investigate a team’s eligibility. All teams should have proper unaltered and clear copies of the Birth Certificates or government issued IDs of ALL athletes that are on the roster for ALL COMPETITIONS. Failure to have such identification and/or proof of age could lead to a team’s disqualification. All complaints regarding age or eligibility should be lodged with the event director before the close of the competition day.
